PGA Operations Manual -- Weekly Reports

Oops Manual

How to Report Your Weekly Flying

You do not report each and every flight to your Supervisor. This is a major change from past procedures. Posting your Charter Arguments and PIREPs to the Forum does part of the work that procedure used to.

Instead, you send your Supervisor a report that includes the total of what you flew over a period of time. This period of time is usually a week, but can be any period your supervisor sets. This is the minimum format that should be used:

Joe Pilot 4865 5.6 $1200

That is your name, your Pilot Number, the total hours you flew that week and the cash you earned that week and your current rank. If you have done something unusual such as get promoted, bought a plane, made a loan payment, then you might want to also send along your grand total of hours and cash. A comment to explain would be helpful as well. This is just so our poor overworked VP of Finance can properly enter it into the roster.

If possible, send the information in an email all on one line with a tab space between each bit of data. (This is called tab-delineated fields.) This will make entering the data into the main PGA database easier.

Supervisors need to consolidate the pilots data and forward it to the PGA robot, "Marvin." The data needs to be converted into the format that Marvin can recognize.

Marvin's email address is: philippe@pierglass.com

NOTE: The data goes into the subject line, not the body of the message.

The format is:

pilot number[]hours[]money[]date (in MMDDYYYY format, with zeroes where appropriate)

Example 1: pilot #1100 reporting on the 5th of July 2001 having flown 2.5 hours for 3000 dollars:

1100[]2.5[]3000[]07052001

Example 2: Pilot # 1007 reporting on 10th October 2001 having flown 2 hours for 900 dollars:

1007[]2[]900[]10102001

A few of points of clarification:

Use only numbers. Do not put in letters, words or symbols such as "hrs" or "#" or $.

The only symbol you will use is the field delimiter [] which is an open square bracket and a close square bracket.

A seperate email must be sent for each pilot.

Negative numbers can be entered. For example: If you wanted to report that a pilot flew for 3.5 hours, earned $3,500 and bought a seaplane license, your report would look like this: 1094[]3.5[]-46500[]10252001

You can also use negative numbers in either the hours field or the numbers field to correct information on the roster. For example, the roster reports pilot 1094 as having 55.6 hours, but the pilot actually has 52.6 hours. You could send in a report that looks like the following: 1094[]-3.0[]0[]10252001. This would correct the information on the roster.

If you send the data in the wrong format, the robot will reject it and send an email to you telling you what the error was. If you do not receive a message back, it means the robot will have processed the information and it is unnecessary (and undesirable) to send the same information again. Remember, Mr. Boss has to come online for the robot to do its job. Updates might take a little while to be processed.

Supervisors report their own hours in the same way. Do not report your 10% earned from your pilot's flying. The robot will handle this automatically.

With this new system, having a set fiscal week is no longer necessary, nor even desired. Supervisors can have their pilots send in their reports to them anytime they wish. They can also send in reports for their pilots any time. When Mr. Boss comes online, which is often, the reports will be assimilated and the roster updated. So supervisors can set up a reporting time for their pilots however they wish. We leave that between the supervisor and his pilots.

The benefits of this system are great for the pilot. When Mr. Boss comes online, the robot will look in the email cache, extract the information, update the roster, and post it to the website. That means the roster will always be up to date. No more long waiting periods for payday. A report gets sent in, the roster gets updated.

Previous Page - Next Page

Table of Contents